Downloads and date planner
We hope that you find our Employer toolkit useful in ensuring that good communication happens before, during and after an employee's return to work. We have created a bank of pre-prepared letters, check lists and ready made policy templates for your HR colleagues and line managers. Keep on top of key dates when you are advised to remind your employee of their rights under equality law with our date calculator.
Maternity Date Planner
Find your legal obligations to new parents and parents-to-be (including adopters) in our handy checklist and guidance for employers.
- Review list - Pre-pregnancy
- Review list - Shared parental leave and pay
- Guidance to Pre-pregnancy
- Guidance for employees and other types of workers
The documents below outline the key steps employers should take at key milestones in an employee's pregnancy or adoption preparations. This includes legal entitlements to time off, health and safety checks and pre-prepared letters you can send to your employee to notify things like the end of Maternity Pay.
- Review list - Pregnancy
- Calendar of pregnancy and maternity rights
- Model letter 1 - Letter to employee following informal notification of pregnancy
- Model letter 2 - Letter for you to notify an employee (who qualifies for Statutory Maternity Pay) of date on which maternity leave ends
- Model letter 3 - Letter for you to notify an employee (who does not qualify for Statutory Maternity Pay) of date on which maternity leave ends
- Guidance during pregnancy
Video case study
Northern Rail talk about how they managed pregnancy effectively in the workplace.
Susan works in a department store. The work involves standing up for most of the day. She provides written notification of her pregnancy. The employer's workplace risk assessment has identified that standing for long periods can pose a risk to the health and safety of a pregnant employee.
What steps should you take?
Her employer should make reasonable adjustments to her working conditions to avoid that risk by providing a chair so that she is not standing for long periods. Susan should be allowed to sit down to do her work whenever possible during her pregnancy - even if colleagues are not provided with chairs. Her employer could offer other duties that do not involve standing all day.
Last updated: 19 Feb 2019