How do I review and monitor equal pay?

Advice and Guidance

Who is this page for?

  • Employers

Which countries is it relevant to?

    • Great Britain

      Great Britain

Ensuring you meet your legal obligation to provide equal pay for women and men is not a one-off event. Once you’ve ensured that your pay system is free from bias and that you’re paying people fairly based on the value of the work they do, it’s important to keep it that way.

To do so, you need to continue to review and monitor how your pay system is working in practice. Annual monitoring is recommended, paying particular attention to common problem areas such as:

  • starting salaries on entry to the organisation and to grades: take care not to import pay discrimination from elsewhere
  • rates of progression: whether men and women are progressing equally, and
  • performance-related pay that is clearly linked to a defined level of performance.

It’s also important to introduce and maintain an ongoing review of the impact of any new pay policies as and when they are implemented. 

If your organisation is a public body in Wales or Scotland, an equality impact assessment of your policies and practices is likely to be a legal requirement. If you’re a public body in England or your organisation is in the private sector, an equality impact assessment, or equality analysis is an effective way to assess the risk of the proposed changes. 

Consider other equality issues that may affect pay gaps

Apart from helping you to meet your legal obligations on equal pay, carrying out an equal pay audit or review can have other beneficial effects. For instance, it could reveal other equality issues in your organisation, such as under-representation or job segregation of people with certain protected characteristics.

If so, you may want to examine other employment practices to ensure they are free from discrimination of all types. These might include recruitment processes, approaches to training and development, and succession planning.

Disclaimer

While every effort has been made to ensure that this advice is accurate and up to date, it does not guarantee that you could successfully defend an equal pay claim. Only the courts or tribunals can give authoritative interpretations of the law.

Further information

If you are involved in an employment dispute or are seeking information on employment rights and rules, you can contact the Advisory, Conciliation and Arbitration Service (Acas):

Visit the Acas website

Freephone: 0300 123 1100 (8am to 8pm Monday to Friday and 9am to 1pm Saturday)

Text Relay service: 18001 0300 123 1100.

Last updated: 19 Mar 2018