Information for funded organisations

This section of the site provides funded organisations with information about how the Commission administers its funding programme, including information on payments and branding, and information about monitoring and evaluation.

Monitoring and evaluation

The Commission is a non-departmental public body (NDPB), which means that we are independent of government, but accountable to it for our funding.  As such, the Commission rigorously monitors all funded projects to ensure accountability and ‘value for money’.

Currently, our monitoring cycle requires each funded organisation to:

  • Provide a mid-year update approximately half way through the funding period – we call this the mid-year stage.
  • Submit a full evidence-based end-of-year report at the end of the funding period.

What happens at the mid-year stage?

Your organisation will be asked to complete one of the following:

  • A telephone monitoring call – this is a structured interview of around 30 minutes, to be conducted by your grants officer with the lead contact.
  • A mid-year monitoring questionnaire – this is a short report in a proscribed format that asks for a brief summary of your progress and a financial report.
  • A site visit – typically these are undertaken by staff from the funding unit and / or EHRC local advisors.  Staff from the funded organisation, including the lead contact, should be available to answer questions about the financial and operational performance of the funded project.  Visits generally last around 2-3 hours.  

Your EHRC grants officer will contact you with details of when and how we plan to undertake mid-year monitoring. 

What happens at the end of the funding period?

At present, we ask all organisations to complete an evidence-based end-of-grant monitoring questionnaire within 6 weeks of the formal completion of the project. 

The current format of the report asks for a mix of qualitative and quantitative information that takes into consideration the following perspectives:

  • Audit Perspective – for example were the funded activities delivered according to timetable, specification and budget.
  • Impact Perspective – for example was the funded project effective? Did it achieve its outcome?
  • Equality Perspective – for example did your funded project achieve its outcome in a way that allowed for the participation of all groups, including disabled people?

Last Updated: 05 Jun 2009